Administrative Council 

The Primary Task of the Administrative Council

To lead Zion United Methodist Church in long-range planning and in carrying out its program so that people are received into its fellowship, encouraged in strengthening their relationship with God, and supported as they seek to live as Christian disciples


Responsibilities of the Church Council
1.     To serve as the executive agency of the church conference, overseeing the administration and ministry of Zion United Methodist Church.
2.    To study the hopes, concerns, and needs of the people in our community (including our congregation) to determine how we might serve them and how they may serve one another as Christian disciples.
3.    To initiate planning, establish goals and objectives, develop programs, and evaluate effectiveness of the ministry and mission of Zion United Methodist Church.
4.    To plan an d carry out programs that fulfills the congregation’s ministries of Reaching Out, Reaching Up, Drawing In, and Growing Deeper in our relationship with God.
5.     To encourage understanding of and commitment to inclusiveness in the life of the congregation.
6.    To provide for adequate financial support, appropriate physical facilities, and effective pastoral and lay leadership for the mission and ministry of Zion United Methodist Church. 7.     To recommend to the church conference the compensation, housing needs, and benefits for the pastor and other staff receiving recommendations for the committee of staff-parish relations. 
8.    To fill vacancies in positions between meetings of the church conference, upon the recommendation of the committee on lay leadership.
9.    To provide the legal obligations for our local congregation.
10.   To be responsible for our congregation’s relations to appropriate district and annual conference programs and structures.
11.   To be accountable to the church conference.


Responsibilities of the Chairperson
1.   To help all leaders focus on their primary task.
2.    To be responsible for guiding the work of the church council throughout the year,     
planning agendas, and presiding at meetings.
3.     To encourage church leaders to participate in study and training events throughout the year.
4.     To have an open working relationship with the pastor.
5.     To recruit others to help you in your work.
6.     To become familiar with United Methodist resources and organization. 
 7.     To be accountable to the church conference.



Lay Leader(s)

The Primary Task of the Lay Leader(s)
To gather the hopes and concerns of Zion United Methodist Church and the community; to plan with others, especially the ministry area coordinators, to address some of these;  to recommend these plans to the appropriate administrative bodies and leadership; and to actively participate in and support such programs so that our community may become more loving and just.

Responsibilities of the Lay Leader
1. To keep focused on your primary task.
2. To foster awareness of the role of laity both within the congregation and through their ministries in daily life and to find ways within the community of faith to recognize these ministries.
3. To function as the primary lay representative of the laity of our church.
4. To advise the administrative council of the opportunities for ministry that will improve the quality of life in our community.
5. To meet regularly with the pastor to discuss the state of the church and the opportunities for ministry.
6. To serve on the committee of lay leadership, the committee on finance, the administrative council, and the church conference.
7. To take part in study and training opportunities to understand the church and its mission.
8. To inform laypeople of training opportunities provided by the annual conference or district.
9. To interpret (with the pastor and lay member of the annual conference) to the congregation the actions and programs of the annual conference and the general church.
10. To be accountable to the church conference through the administrative council.



Education Committee

The Primary Task of Christian Education
To provide Christian education for children in the Sunday school and other settings, that help them grow in their understanding of the Bible and their Christian faith so that they may live as Christian disciples and as good neighbors.

Responsibilities
1. To be responsible for overseeing the children’s church school program of Zion United Methodist Church, working cooperatively with teachers and the pastor.
2. To recruit, provide training, and supervise teachers and leaders in the Sunday School.
3. To evaluate the effectiveness of the study programs of Zion United Methodist Church, to identify needs for additional study and opportunities, and to make recommendations.
4. To develop and carry out plans to promote Sunday School attendance and participation. 
5. To serve as a consultant for people responsible for the Christian education of children in the congregation and the community.
6. To participate fully in the administrative council.
7. To be accountable to the church conference through the administrative council.



Staff -Parish Relations (SPRC)

The Primary Task of SPRC 
To support the pastor and other staff so that these people can work effectively in managing the ministry of Zion United Methodist Church for witness and service.

Responsibilities of the Committee
1. To seek to understand feelings and desires within the congregation about the pastor’s leadership and appointment.
 2. To work with the district superintendent and/or the bishop in an advisory capacity in matters pertaining to clergy leadership.
3. To recommend staff positions needed and to develop and approve written job descriptions and titles for staff. 
4. To discuss regularly with the pastor and staff the personnel conditions that affects the congregation’s total ministry.
5. To counsel with the pastor and staff about priorities for use of gifts, skills, and time. 
6. To communicate openly with the pastor, staff, and congregation.
7. To make recommendations concerning compensation, travel, housing, and other financial matters to the finance committee and the administrative council.
8. To inspect the parsonage with the pastor and the trustees annually to ensure proper maintenance.
9. To recommend, in consultation with the pastor, to the administrative council a written statement of policy and procedures for hiring, evaluating, promoting, retiring, and dismissing staff members who are not subject to episcopal appointment.
10. To provide an annual evaluation for use by the pastor and other staff in an ongoing effective ministry.  
11. To identify continuing education and spiritual renewal for the pastor and staff.
12. To educate Zion United Methodist Church on the value of diversity of selection in clergy and lay staff.
13. To seek, interview, and recommend to the church conference lay preachers and qualified candidates for ordained ministry.

Responsibilities of the Chairperson
1. To be responsible for guiding the work of the committee throughout the year, planning agendas, and presiding at meetings.
2. To be available to the pastor for counsel, understanding, and support.
3. To take part in the administrative council and the church conference.
4. To report regularly to the administrative council concerning the work of the committee.



Outreach/Missions

The Primary Task of Outreach/Missions
To address the concerns and conditions of people in our community and across the world so that the quality of life may be improved for all

Responsibilities of Outreach/Missions
1. To be responsible for guiding the work of the ministry area throughout the year, for planning agendas, and for presiding at meetings. 
2. To learn about the hopes and concerns of people in the congregation and the community. 
3. To be familiar with the overall goals of Zion United Methodist Church, how they relate to the Reaching Out Ministries, and how the ministry area might extend the goals of the congregation.
4. To learn about and become involved in current issues that affect people’s lives in our community and around the world.
5. To coordinate, plan, carry out, and evaluate Zion United Methodist Church’s Reaching Out Ministries (for Christian unity and interreligious concerns, church and society, community volunteers, missions, religion, race, health and welfare ministries, and status and role of women).
6. To participate in and represent the Reaching Out Ministries at the administrative council and the church conference.
7. To cooperate in ministries and programs with other United Methodist congregations and with congregations of other denominations.
8. To link with organizations, people, and resources of the congregation and community that share hopes and concerns related to the Reaching Out Ministries.
9. To participate in training experiences when available.
10. To be accountable to the church conference through the administrative council.



Worship Committee

The Primary Task of the Worship Committee
To work with the pastor and leaders of music to ensure that Zion United Methodist Church provides opportunities for worship that will help people develop and strengthen their ability to reach up to God and help them live more faithfully as Christian disciples.

Responsibilities of the Committee

1.
To learn both about worship and about the people in our congregation and community so that planning for worship and other Reaching Up Ministries will be appropriate to their needs.
2. To work with the pastor and leaders of music in planning these ministries.
3. To develop and support effective musical leadership in the church.
4. To promote the spiritual life of Zion United Methodist Church and its members. 
5. To be accountable to the church conference through the administrative council.  This includes taking part in representing the concerns of worship on the administrative council and church conference.
6. To become aware of the literature and materials available that are related to worship and to participate in training events related to worship.
7. Other responsibilities may include:
 a) encouraging the study of worship by individuals and groups; 
b) planning ministry of laypeople as worship leaders;
c)   caring for furnishings, paraments, and sacramental elements for congregational worship;
d) enabling Zion United Methodist Church to experience the worship style and contributions of various racial and ethnic groups;
e) encouraging the wider use and understanding of visual arts, dramatic arts, and architectural design as expressions of faith and means of proclaiming the gospel